Includes Elementary Grades 5-6
Click here for Secondary Division Emails.
Quick Reminder: Rice Eccles stadium will be a nut free zone during the fair. The caterers have also been notified and there will not be any nuts or nut products in the student or judge lunches.
SENT ON MONDAY MARCH 20, 2017
Dear Students, Parents and Teachers-
We’re almost ready for 2017 Salt Lake Valley Science and Engineering Fair! Are you ready?
Please look at this list that includes your last name, project number and most important, the table number where you will set up your project. I have also included a map so you’ll know where your project will be set up. Table numbers from 1-184 will be located on the 4th floor. Table numbers from 185-289 will be located on the 5th floor. When you arrive at the stadium on Tuesday between 4:00 and 6:30 p.m., you will proceed to the 4th or 5th floor via the elevators at Gate C to set up your project. You will find your registration packet (which includes your name tag, games, pen and instructions on what to do all in a back pack that you can keep) at your table. After you set up your project, find a Display and Safety judge to sign off on your project and then you are free to go to the 4th floor lobby on the south side of the building and pick up your SLVSEF t-shirt. If you forgot what size t-shirt you ordered when you registered, you can find that information on the Display and Safety check off sheet located at your table.
Students can wear their SLVSEF t-shirt for judging on Wednesday or they may wear what they choose. Some students get quite dressed up for judging. Just remember that you will not be judged on what you wear but on the research you have done on your project, so be comfortable!
Be sure to check the Salt Lake Valley Science and Engineering Fair Facebook page for live shots throughout set up and judging. A photographer will take professional photos on Thursday and these will be posted on the SLVSEF website in a few weeks.
The project numbers for elementary division award winners will be sent out via email by Friday morning so you will know if you should attend the Awards Ceremony at Olympus High School on Friday, March 24th at 6:30 p.m. PLEASE be sure you have your project number available so you can check to see if you have won an award. I will not be able to respond to emails to verify project numbers.
Good luck at the fair! We are all very excited to see your amazing projects!
SENT ON FRIDAY MARCH 17, 2017
Hello Students, Parents and Teachers-
Here is the final schedule for the 2017 Salt Lake Valley Science and Engineering Fair.
PLEASE NOTE: I will not be in the office to answer phones from March 21-24 and will only be checking email when time allows. If you have any questions, please be sure to contact me by Monday, March 20th. An email will be sent on Monday with project numbers and tables numbers so you will know where to set up.
TUESDAY, MARCH 21
4:00-6:30 p.m.: Check in for elementary students: Enter at Gate C, which is on the south end of Rice Eccles Stadium. There should be plenty of parking available in the Rice Eccles lot. You will not need a pass and parking is free. ALL students must have their project board signed off by a Display and Safety Judge before they leave!
7:00-9:00 p.m.: Judge Registration and project preview (without students)
WEDNESDAY, MARCH 22
8:00-10:00 a.m.: Judge Registration and preview (without students)
10:00-11:00 a.m.: Public Display of Projects and Discussions with Students. Parents are welcome to join their students on the 4th or 5th floor but will be asked to leave at 11:00. Please be sure to review the parking information sent out on Wednesday.
11:00 – 2:30 p.m.: Project Judging and Evaluation for students (Students must remain with their projects during judging period) Pre-ordered lunch boxes will be delivered to students at their project booth between 11:30 and 12:00. Please be sure to pack a water bottle as drinks are not provided.
2:30 – 3:00 p.m.: Removal of Exhibits. ALL projects must be removed by 3:00 p.m. to prepare for junior and senior division project set up.
FRIDAY, MARCH 24
6:30-9:00 p.m.: Awards Ceremony @ OLYMPUS HIGH SCHOOL Auditorium, 4055 South 2300 East, Salt Lake City. Free parking.
There will be limited seating and tables set up on the 6th floor of Rice Eccles where parents and teachers can wait while students are judged on the 4th and 5th floor, however, parents and teachers are NOT REQUIRED to stay at Rice Eccles during judging. Students will not be allowed to leave Rice Eccles Stadium until 2:00 p.m. without a parent or guardian. Everyone must have a name tag to be on the judging floors. Parents and teachers who are found on the floor during judging without a name tag put their students in jeopardy of disqualification. Please speak to a volunteer near the elevators on the 4th floor if you need to get a message to your student. Lunch will NOT be provided for parents and teachers- sorry!
Good luck at the fair!!!
SENT ON TUESDAY MARCH 4, 2017
Dear Student, Parent or Teacher
Parking happens to be one of the most difficult aspects of having the Salt Lake Valley Science and Engineering Fair on the University of Utah campus. Please read this email carefully as it contains NEW information about parking based on the frustrations shared with us about parking in previous years.
Parking will be free at Rice Eccles Stadium on March 21, 22 and 23. However, spots will most likely only be available early in the morning or later in the afternoon. Please feel free to park anywhere in the lot at Rice Eccles on Tuesday and Wednesday afternoon when you come to set up your student’s project. For parking on Wednesday and Thursday morning, you may choose from the options below.
Parents are NOT required to stay with their student during SLVSEF judging. If you do not plan to stay and you do not want to attend the public display of projects (Wednesday from 10:00-11:00 and Thursday from 9:00-10:00) you may pull into the parking lot and drop your student off at Gate C, where students can enter the building and go to the 4th or 5th floor to their project. The parking lot will be extremely busy so please use caution when dropping off your student. All students must be at their project board, ready for judging at 11:00 on Wednesday for elementary division and 10:00 on Thursday for secondary division. You may want to allow a little extra time to navigate the parking lot and make it up the elevators.
For parents (and other family members) who would like to attend the public display of projects OR who plan to wait for their student on the 6th floor during judging, SLVSEF has arranged for a shuttle service to ease the parking issues.
Please park in the northwest corner of the Guardsman Way parking lot (LOT 40 in the attached map, near Steiner Aquatic Center) and catch the shuttle bus that will drop you off at Gate C at Rice Eccles Stadium. The shuttle will run continuously on Wednesday from 9:30-11:30 and 2:30-3:30 and on Thursday from 8:30-10:30 and 3:00-4:00. We understand that students will have project boards to pack up on Wednesday and Thursday afternoon and we assume that there will be parking available in the afternoon so feel free to park in the stadium lot when you pick up your student.
There is a TRAX stop on the west end of the Rice Eccles Stadium. If possible, please take TRAX. You may also want to consider carpooling with other students from your neighborhood/school.
There will be 100 reserved parking places in the Rice Eccles parking lot for judges only. Judges will receive a parking pass which will allow them to park in the reserved area.
Best of luck to all of the finalists at SLVSEF!
SENT ON MONDAY MARCH 6, 2017
Dear SLVSEF Participant,
The Salt Lake Valley Science and Engineering Fair is just over two weeks away! This email contains a LOT of information, so please read it carefully.
Remember, all elementary division projects need to be set up on Tuesday, March 21st at Rice Eccles Stadium (the football stadium located at 451 South 1400 East) at the University of Utah between 4:00 and 6:30 p.m. When you arrive, please enter the building at the south entrance, which is GATE C. Parking will be free in the Rice Eccles Stadium parking lot so park wherever you find a spot. You will not need a parking pass.
In an effort to streamline the set-up process, you will receive an email on Monday, March 20th with information on where you will set up your project. That email will include the student's last name, project number and table number. Please watch for that email and come to Rice Eccles with your table number to make set-up easier.
The University of Utah requires SLVSEF to collect liability forms for ALL students this year. Forms can be sent via text, to 801-XXX-XXXX or by email to Mike@slvsef.org Students without a liability waiver on file will not be allowed to compete at SLVSEF. Reminder emails will be sent out this afternoon to emails used during registration to students who have not yet submitted their forms.
Elementary division judging will take place on Wednesday, March 22nd between 11:00 a.m. and 2:30 p.m. Students will be served lunch at their project booth between 11:30 and 12:00 and can eat whenever they like. Please bring a water bottle or something to drink as beverages will not be provided. The public event will take place BEFORE judging, from 10:00 a.m. to 11:00 a.m. Parents can walk their students to their project booth for the public event and view other projects, but must leave the floor by 10:00. Parents can join their student after judging at 2:30 to help with project tear down. All projects must be taken home on Wednesday between 2:30 and 3:00. Due to budget constraints, lunch is only available for participating students and judges.
Projects may be judged by both Category Judges and Special Award Judges, and different projects may have different numbers of judges, so it is important that students stay close to their project the entire time. (They may leave for quick trips to the restroom, of course!) Category Judges will have a red ribbon on their nametag and Special Award judges will have a grey ribbon. There are not as many Special Award judges for elementary division to please don’t be disappointed if a Special Award judge does not visit your project.
There will be a few puzzles and games for students in the student packet provided at Set-Up, but students may want to bring some other things to do while they wait for their project to be judged. iPods, phones and other electronic devices are all OK to bring, but students must put them away immediately when a judge comes to interview them! Judges have been told that they may dock points from a student's score if they do not immediately put away electronic devices. Students can bring a small snack as well (without nuts - see below).
We have over two dozen students registered for SLVSEF who have indicated they have a severe nut allergy. All food served to students and judges will be nut free. We would like to ask all students, parents, teachers and judges to leave snacks with nuts in them at home.
The Awards Ceremony will be held on Friday, March 24th at 6:30 p.m. at OLYMPUS HIGH SCHOOL, located at 4055 South 2300 East in Salt Lake City. With 728 students registered for the fair this year, seating is very limited so please keep this in mind when inviting guests to attend. Elementary division students who win an award will receive an email by Friday morning letting them know if they have won an award and if they should attend the Award Ceremony. Award winners are announced via email by project number ONLY, not names, to keep student identities protected. Please keep your project number handy so you can quickly verify if you have won an award. Projects numbers are seven digit numbers (1EE-1234) and can be found on the confirmation email each student, teacher and parent received at registration. This number will also be located on the Display and Safety sheet at the student’s project booth. I will not be able respond to emails asking if students have won an award or to provide project numbers. If a student wins an award but is not able to attend the Awards Ceremony, awards can be picked up at my office (directions will be sent later) in April. A specific schedule will be sent out later. Category Award winners will be awarded a prize money voucher in addition to a trophy. The money voucher must be turned in and exchanged for the cash prize. All students who win a cash prize must sign to receive the cash. A parent or guardian may sign for the cash prize, however, cash prizes cannot be picked up by a friend. Sorry!
SENT ON MONDAY FEBRUARY 28, 2017
Dear SLVSEF Participant,
Congratulations! You have made it to the 2017 Salt Lake Valley Science and Engineering Fair (SLVSEF)!
You are receiving this email as a student, parent or teacher whose email was provided during online registration. Several emails will be sent out with information about the fair between now and March 20th. If you have a team project, please make sure that all members of the team receive this information.
If your question is not answered in this email, chances are it will be answered in an email to come so please be patient. You can check out the FAQ page on the SLVSEF site for more information see our FAQs or view the full schedule. With over 725 students registered to compete this year, we are also going to add emails sent out to the SLVSEF website on the home page so if you don’t check email frequently, feel free to check the SLVSEF site.
All elementary division (5th and 6th grade) projects must be set up at Rice Eccles Stadium Tower (451 South 1400 East, SLC) on Tuesday, March 21st between 4:00 and 6:30 pm. (PLEASE do not come early!) Students are encouraged to set up their project, however, if this is not possible a parent, friend or teacher may set up the project. Set up should only take about 20-30 minutes unless the student has additional visual aides to set up. (See list below of items that are NOT allowed at SLVSEF) ALL projects must be set up and approved by a member of the Safety and Display Committee by 6:30 pm on Tuesday in order to compete on Wednesday, March 22nd. Students must be present for judge interviews on Wednesday.
Items NOT Allowed
Since we are required to follow some pretty strict display and safety rules, I would like to give you some tips for your project display to avoid disappointment at the fair if you have to take some of your display items home. I have listed the top 8 items that students bring to the fair that are not allowed. If you have a question about an item that you are not sure about, please check with me before the fair so you are not taking items back home.
Please make sure that your entire project board and any items you are bringing to display with your project board fit within the maximum project guidelines. Your project should not be more than 30 inches deep, 48 inches wide or 9 feet tall from the floor to the top of the project. SLVSEF will provide tables for all display boards and power cords if you requested power when you registered online. If you did not request power, but have a laptop or other device that needs power, please let me know right away. Some items that require power are not allowed at the fair. (for example, hovercrafts, power tools and small electrical appliances.)
Judging will take place on Wednesday, March 22nd. Students should plan to arrive at Rice Eccles between 10:00 and 11:00 am for the public event. Parents, grandparents and friends will be allowed to accompany students to their project but must leave at 11:00 am when judging begins. All students must be at their project board, ready for judging, at 11:00.
Parents are not allowed on the floor during judging, however, parents and teachers may wait on the 6th floor from 11:00-2:30 while judging takes place and can join their student at 2:30 to help pack up the projects. Lunch will not be provided for parents or teachers, sorry. A security guard will be assigned to the door in the lobby and another will be walking around the 4th and 5th floors to ensure safety for all students. Students will not be allowed to leave without a parent or teacher.
Congratulations once again and good luck at the fair!!!